The Toastmaster of the meeting does the following*

1. Select the theme and the word of the day.

2. Prepare the agenda for the meeting. Check with president and especially the Vice President of Education about who is available for what role.  See the Meeting Roles Schedule to see who has signed up for the major roles. If possible, email the agenda to the club members on Wednesday morning.

3. After the club president conducts the business session, she will call on the Toastmaster. The club president will have acknowledged any guests during the business session. However, if a guest arrives after the Toastmaster has been introduced, the Toastmaster should invite the guest to introduce him or herself. A guest should not go unacknowledged throughout the meeting.

4. The Toastmaster discusses the theme of the day and word of the day in a two to four minute warm up speech.

5. The Toastmaster calls on the Timekeeper and the Clicker so they can explain their duties. The Timekeeper and Clicker remain at their seats for their reports.

6. The Toastmaster then begins the Educational portion of the meeting. The Toastmaster calls on each scheduled speaker and remains at the podium until he or she has shaken hands with the speaker. The Toastmaster then takes a seat and returns to the podium after the speaker finishes.

7. After each speaker, the Toastmaster asks members to take a few minutes to write comments for each speaker and pass them to the speaker. The Toastmaster does this for each speaker.

8. If there is more than one speaker, then the club votes on Best Prepared Speaker. The Sgt. At Arms (the person who opens the meeting and introduces the president) usually tallies the votes.

9. After the prepared speeches portion, the Toastmaster calls on the Table Topics Master for the Table Topics session. It is a good idea to explain table topics for any guests in attendance. Be sure to ask the guests if they would like to participate in table topics. It is definitely OK if they only wish to watch. The Toastmaster remains at the podium until the Table Topics Master comes up. The two shake hands and the Toastmaster takes his or her seat.

10. After table topics speakers are finished, either the Table Topics Master or the Toastmaster should recap the names and topics of each speaker for the purpose of voting for best table topics speaker. It is a good idea to write down the names and topics of the speakers so that you will have those on hand. Have someone do this for you if you feel it is too much of a distraction.

11. After voting for table topics, the Toastmaster then calls on the General Evaluator to coordinate the evaluation session. The Toastmaster remains at the podium until the GE comes up. The two shake hands and the Toastmaster takes his or her seat.

12. If there is more than one evaluator, the club votes for Best Evaluator. The procedure mentioned in #8 is followed.

13. The General Evaluator returns control of the meeting to the Toastmaster, who can do a number of things while the votes are being counted. First, wrap up the theme of the day. Second, ask guests if they have any comment. Be sure to thank them for coming and ask them to return. Third, ask members if they have any comments. Fourth, encourage members to look at the signup sheet before they leave. Do all of these before #14. (It increases the anticipation of who wins what)

14. The Toastmaster announces the winners and presents the ribbons.